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Managing Politically Exposed Person Risks: Insights from FATF Guidance

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Jerin Mathew
10 min
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Managing the risks associated with Politically Exposed Persons (PEPs) is a critical aspect of Anti-Money Laundering (AML) compliance for financial institutions. PEPs, by virtue of their influential positions, pose unique risks for money laundering, corruption, and terrorist financing. Given the significant potential for abuse, effective PEP management is essential to safeguard the integrity of financial systems worldwide.

The Financial Action Task Force (FATF) has established comprehensive guidelines to address these risks, particularly through Recommendations 12 and 22. These recommendations provide a framework for identifying, monitoring, and managing PEPs to prevent the misuse of financial systems. This blog explores the challenges and solutions in managing PEP risks, offering insights based on FATF guidance to help AML compliance professionals navigate this complex landscape.

Understanding PEP Risks

Definition and Categories of PEPs

A Politically Exposed Person (PEP) is an individual who holds, or has held, a prominent public function. The FATF classifies PEPs into three main categories:

  • Foreign PEPs: Individuals who hold or have held significant public positions in foreign governments, such as heads of state, senior politicians, senior government, judicial or military officials, senior executives of state-owned corporations, and important political party officials.
  • Domestic PEPs: Individuals who hold or have held significant public positions within their own country, similar to the roles described for foreign PEPs.
  • International Organization PEPs: Individuals who hold or have held prominent roles in international organizations, including senior management positions such as directors, deputy directors, and members of the board.
HOW FATF CLASSIFIES PEPs

The Unique Risks PEPs Pose

PEPs are inherently risky for financial institutions due to their potential involvement in corruption, bribery, and money laundering. Their access to state resources and decision-making power increases the likelihood that they could misuse their positions for personal gain or to facilitate illicit activities. These risks are further compounded by the potential for PEPs to engage in terrorist financing, making robust PEP management a cornerstone of effective AML compliance.

Overview of FATF Recommendations 12 and 22

FATF Recommendation 12 mandates that financial institutions implement measures to identify and manage risks associated with PEPs. This includes:

  • Establishing appropriate risk management systems to determine whether a customer or beneficial owner is a PEP.
  • Obtaining senior management approval before establishing or continuing business relationships with PEPs.
  • Taking reasonable measures to establish the source of wealth and source of funds for PEPs.
  • Conducting enhanced ongoing monitoring of business relationships with PEPs.

Recommendation 22 extends these requirements to designated non-financial businesses and professions (DNFBPs), ensuring comprehensive coverage across various sectors.

By adhering to these recommendations, financial institutions can better mitigate the risks posed by PEPs, protecting their operations and contributing to the broader goal of financial system integrity.

Common Challenges in Managing PEP Risks

Identifying PEPs

Difficulty in Determining PEP Status Due to Variations in Definitions and Lists

One of the primary challenges in managing PEP risks is the variability in definitions and lists of PEPs across different jurisdictions. While the FATF provides a standardized definition, the implementation and interpretation can vary significantly. For instance, some countries might include middle-ranking officials or those in specific sectors, while others may have more restrictive criteria. This inconsistency complicates the identification process for financial institutions operating globally, as they must navigate a patchwork of definitions and maintain compliance across multiple jurisdictions.

Challenges with Identifying Family Members and Close Associates

Another layer of complexity arises from the need to identify not only the PEPs themselves but also their family members and close associates. These individuals can also be conduits for illicit activities, leveraging their relationship with the PEP to facilitate money laundering or corruption. However, determining who qualifies as a family member or close associate is not always straightforward. Cultural differences can influence the breadth of familial ties, and information on close associates may not be readily available or easily verifiable, adding to the difficulty.

Dealing with Incomplete or Outdated Information

Limitations of Commercial Databases and Government-Issued PEP Lists

Financial institutions often rely on commercial databases and government-issued PEP lists to identify PEPs. While these resources are valuable, they come with limitations. Commercial databases may not always be comprehensive or up-to-date, leading to potential gaps in information. Government-issued lists can also be problematic as they may not cover all relevant individuals or may quickly become outdated due to frequent changes in public officeholders. Additionally, these lists might not include family members and close associates, further complicating the identification process.

Issues with Maintaining Up-to-Date Client Information and Monitoring Changes in PEP Status

Keeping client information current is a continuous challenge. Clients may not proactively update their status, and changes in PEP status can occur frequently due to elections, appointments, or other political shifts. Financial institutions must implement robust systems to regularly review and update client information. This requires significant resources and effective monitoring tools to ensure timely identification of any changes in PEP status.

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Balancing Compliance with Customer Relationships

The Impact of Strict Compliance Measures on Customer Experience

Strict compliance measures, while necessary for managing PEP risks, can adversely impact customer experience. Rigorous due diligence processes and enhanced scrutiny can lead to delays, increased documentation requirements, and potential discomfort for clients. This can strain customer relationships, particularly if clients feel unduly burdened or stigmatized by the PEP designation. Financial institutions must balance the need for compliance with maintaining positive customer experiences, which is no small feat.

Potential Reputational Risks and Regulatory Penalties for Non-Compliance

Failure to manage PEP risks effectively can result in severe reputational damage and regulatory penalties. Non-compliance with AML regulations, including inadequate PEP management, can lead to hefty fines, legal actions, and loss of trust from stakeholders. Financial institutions must navigate these risks carefully, ensuring that their AML programs are robust and compliant with regulatory expectations while also managing the operational and reputational implications of their actions.

Solutions and Best Practices

Identifying PEPs

Implementing Robust Customer Due Diligence (CDD) Processes

To effectively identify PEPs, financial institutions must implement robust Customer Due Diligence (CDD) processes. This involves collecting comprehensive information at the onboarding stage, including details about the client's occupation, sources of income, and potential connections to PEPs. Enhanced due diligence should be applied to high-risk clients, requiring additional verification and scrutiny.

Utilizing Multiple Information Sources

Relying on a single source for PEP identification is inadequate. Financial institutions should utilize a combination of information sources to ensure comprehensive coverage:

  • Internet and Media Searches: Regular internet and media searches can provide up-to-date information on individuals' public roles and activities. Specialized search tools and databases focusing on AML can help streamline this process.
  • Asset Disclosure Systems: Accessing asset disclosure systems where available can provide valuable insights into a PEP's wealth and financial activities.
  • Commercial Databases: While not infallible, commercial databases are a useful tool for identifying PEPs and their associates. These should be used in conjunction with other sources to cross-verify information.
  • Government-Issued Lists: Keeping abreast of government-issued PEP lists can aid in the identification process, though these should be regularly updated and cross-referenced with other sources.

Regularly Updating and Cross-Referencing Client Information

Maintaining up-to-date client information is crucial. Financial institutions should establish protocols for regularly reviewing and updating client records, particularly for high-risk individuals. Automated monitoring systems can help track changes in PEP status, ensuring that institutions remain compliant with regulatory requirements. Regular audits and reviews of client information can identify discrepancies or outdated information that need to be addressed.

Enhancing Information Accuracy

Conducting Periodic Reviews and Updates of Client Information

Periodic reviews of client information are essential for ensuring accuracy and relevance. Financial institutions should establish a schedule for these reviews, focusing on high-risk clients and those with potential connections to PEPs. This proactive approach helps identify any changes in client status, such as new political appointments or changes in familial connections that might affect their risk profile.

Training Employees to Recognize and Report PEP-Related Red Flags

Effective PEP management requires well-trained staff who can recognize and respond to red flags associated with PEPs. Training programs should cover the identification of PEPs, understanding the associated risks, and the appropriate steps to take when a PEP is identified. Case studies and real-world examples can enhance understanding and provide practical insights into managing PEP risks.

Implementing Automated Monitoring Systems for Real-Time Updates

Leveraging technology for real-time monitoring is a best practice in PEP management. Automated systems can continuously scan for updates and changes in client information, flagging any new risks or changes in status. These systems can integrate with existing AML software, providing a seamless and efficient way to maintain up-to-date records and ensure compliance with regulatory requirements.

Balancing Compliance and Customer Relationships

Adopting a Risk-Based Approach to PEP Management

A risk-based approach to PEP management allows financial institutions to allocate resources effectively, focusing on the highest-risk individuals and transactions. This approach involves assessing the risk associated with each PEP relationship based on factors such as the individual's position, the country of origin, and the nature of the business relationship. By prioritizing high-risk clients, institutions can manage PEP risks more effectively without overburdening low-risk clients.

Communicating Clearly with Customers About Compliance Requirements

Transparent communication with clients about compliance requirements is essential. Financial institutions should explain the necessity of due diligence measures, the reasons for additional information requests, and the importance of compliance for both the institution and the client. Clear communication helps build trust and understanding, reducing the potential for frustration or resistance from clients.

Implementing Policies that Balance Regulatory Obligations with Customer Service

Policies should be designed to meet regulatory obligations while maintaining a high standard of customer service. This includes streamlining compliance processes to minimize delays, providing clear instructions and assistance to clients, and ensuring that staff are trained to handle PEP-related inquiries with professionalism and sensitivity. By balancing these elements, financial institutions can achieve compliance without compromising on customer satisfaction.

Leveraging Technology for Effective PEP Management

Overview of Advanced AML Software Solutions and Their Benefits

The rapid advancement of technology has significantly enhanced the ability of financial institutions to manage PEP risks effectively. Advanced AML software solutions offer a range of benefits, including improved accuracy, efficiency, and compliance. These solutions typically incorporate machine learning and artificial intelligence to automate and streamline the PEP screening and monitoring process.

Key Benefits of Advanced AML Software:

  • Enhanced Accuracy: By leveraging AI and machine learning, AML software can more accurately identify PEPs and related risks. These technologies can analyze vast amounts of data quickly, reducing the likelihood of human error and ensuring more precise identification of PEPs.
  • Increased Efficiency: Automation reduces the manual workload for compliance teams, allowing them to focus on higher-level analysis and decision-making. This leads to faster processing times and more efficient resource allocation.
  • Real-Time Monitoring: Advanced AML systems provide real-time monitoring capabilities, ensuring that any changes in PEP status are detected immediately. This continuous vigilance is crucial for maintaining up-to-date client information and mitigating risks promptly.
  • Comprehensive Data Integration: These systems can integrate data from multiple sources, including commercial databases, government lists, and internal records. This comprehensive approach ensures that institutions have access to the most complete and current information available.
  • Regulatory Compliance: By automating compliance processes and maintaining thorough records, AML software helps institutions meet regulatory requirements more effectively. This reduces the risk of non-compliance and associated penalties.

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How Technology Can Streamline PEP Identification, Monitoring, and Reporting

PEP Identification

Advanced AML software solutions enhance the identification of PEPs by employing sophisticated algorithms that cross-reference multiple data points. These systems can:

  • Analyze Structured and Unstructured Data: AML software can process both structured data (e.g., government lists, commercial databases) and unstructured data (e.g., news articles, social media posts) to identify potential PEPs.
  • Pattern Recognition: Machine learning algorithms can identify patterns and anomalies that may indicate a PEP, even if the individual is not explicitly listed in databases. This includes identifying indirect connections through family members and close associates.
  • Global Reach: Technology enables institutions to access global data sources, ensuring comprehensive coverage of PEPs from different jurisdictions.

PEP Monitoring

Once PEPs are identified, continuous monitoring is essential to detect any changes in their status or activities. Technology facilitates this through:

  • Automated Alerts: AML systems can generate real-time alerts for any significant changes in a PEP’s profile, such as new political appointments, changes in financial behavior, or public allegations of corruption.
  • Behavioral Analysis: Advanced analytics can monitor transaction patterns and flag unusual activities that may indicate potential money laundering or other illicit activities.
  • Risk Scoring: Systems can assign risk scores to PEPs based on various factors, allowing institutions to prioritize monitoring efforts on high-risk individuals.

PEP Reporting

Effective reporting is crucial for regulatory compliance and internal decision-making. AML software enhances reporting capabilities by:

  • Automated Report Generation: Systems can automatically generate detailed reports on PEP-related activities, ensuring consistency and accuracy. These reports can be customized to meet regulatory requirements and internal standards.
  • Data Visualization: Advanced tools provide data visualization options, making it easier for compliance teams to interpret complex data and identify trends or anomalies.
  • Audit Trails: Comprehensive audit trails ensure that all actions and decisions related to PEP management are documented, providing transparency and accountability.

Effectively Manage PEP Risks

Managing PEP risks is a complex but essential component of AML compliance. PEPs, by virtue of their positions and influence, pose significant risks related to money laundering, corruption, and terrorist financing. Understanding and addressing these risks is crucial for financial institutions to maintain the integrity of their operations and comply with regulatory requirements.

In addition, leveraging advanced AML software solutions can streamline the identification, monitoring, and reporting processes. These technologies enhance accuracy, efficiency, and compliance, providing real-time monitoring and comprehensive data integration. A case study of a global bank demonstrated the transformative impact of implementing a tech-driven PEP management system, highlighting the benefits of increased accuracy, enhanced efficiency, real-time monitoring, and regulatory compliance.

For financial institutions looking to enhance their AML compliance and PEP management, Tookitaki's Smart Screening solution offers a comprehensive and effective approach. By talking to Tookitaki's experts, institutions can learn more about how this innovative solution can help them navigate the complexities of PEP management and achieve their compliance goals.

By understanding the challenges and implementing these best practices and solutions, AML compliance professionals can better manage PEP risks, protect their institutions, and contribute to the broader goal of financial system integrity.

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21 Apr 2026
5 min
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The App That Made Millions Overnight: Inside Taiwan’s Fake Investment Scam

The profits looked real. The numbers kept climbing. And that was exactly the trap.

The Scam That Looked Legit — Until It Wasn’t

She watched her investment grow to NT$250 million.

The numbers were right there on the screen.

So she did what most people would do, she invested more.

The victim, a retired teacher in Taipei, wasn’t chasing speculation. She was responding to what looked like proof.

According to a report by Taipei Times, this was part of a broader scam uncovered by authorities in Taiwan — one that used a fake investment app to simulate profits and systematically extract funds from victims.

The platform showed consistent gains.
At one point, balances appeared to reach NT$250 million.

It felt credible.
It felt earned.

So the investments continued — through bank transfers, and in some cases, through cash and even gold payments.

By the time the illusion broke, the numbers had disappeared.

Because they were never real.

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Inside the Illusion: How the Fake Investment App Worked

What makes this case stand out is not just the deception, but the way it was engineered.

This was not a simple scam.
It was a controlled financial experience designed to build belief over time.

1. Entry Through Trust

Victims were introduced through intermediaries, referrals, or online channels. The opportunity appeared exclusive, structured, and credible.

2. A Convincing Interface

The app mirrored legitimate investment platforms — dashboards, performance charts, transaction histories. Everything a real investor would expect.

3. Fabricated Gains

After initial deposits, the app began showing steady returns. Not unrealistic at first — just enough to build confidence.

Then the numbers accelerated.

At its peak, some victims saw balances of NT$250 million.

4. The Reinforcement Loop

Each increase in displayed profit triggered the same response:

“This is working.”

And that belief led to more capital.

5. Expanding Payment Channels

To sustain the operation and reduce traceability, victims were asked to invest through:

  • Bank transfers
  • Cash payments
  • Gold and other physical assets

This fragmented the financial trail and pushed parts of it outside the system.

6. Exit Denied

When withdrawals were attempted, friction appeared — delays, additional charges, or silence.

The platform remained convincing.
But it was never connected to real markets.

Why This Scam Is a Step Ahead

This is where the model shifts.

Fraud is no longer just about convincing someone to invest.
It is about showing them that they already made money.

That changes the psychology completely.

  • Victims are not acting on promises
  • They are reacting to perceived success

The app becomes the source of truth.This is not just deception. It is engineered belief, reinforced through design.

For financial institutions, this creates a deeper challenge.

Because the transaction itself may appear completely rational —
even prudent — when viewed in isolation.

Following the Money: A Fragmented Financial Trail

From an AML perspective, scams like this are designed to leave behind incomplete visibility.

Likely patterns include:

  • Repeated deposits into accounts linked to the network
  • Gradual increase in transaction size as confidence builds
  • Use of multiple beneficiary accounts to distribute funds
  • Rapid movement of funds across accounts
  • Partial diversion into cash and gold, breaking traceability
  • Behaviour inconsistent with customer financial profiles

What makes detection difficult is not just the layering.

It is the fact that part of the activity is deliberately moved outside the financial system.

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Red Flags Financial Institutions Should Watch

Transaction-Level Indicators

  • Incremental increase in investment amounts over short periods
  • Transfers to newly introduced or previously unseen beneficiaries
  • High-value transactions inconsistent with past behaviour
  • Rapid outbound movement of funds after receipt
  • Fragmented transfers across multiple accounts

Behavioural Indicators

  • Customers referencing unusually high or guaranteed returns
  • Strong conviction in an investment without verifiable backing
  • Repeated fund transfers driven by urgency or perceived gains
  • Resistance to questioning or intervention

Channel & Activity Indicators

  • Use of unregulated or unfamiliar investment applications
  • Transactions initiated based on external instructions
  • Movement between digital transfers and physical asset payments
  • Indicators of coordinated activity across unrelated accounts

The Real Challenge: When the Illusion Lives Outside the System

This is where traditional detection models begin to struggle.

Financial institutions can analyse:

  • Transactions
  • Account behaviour
  • Historical patterns

But in this case, the most important factor, the fake app displaying fabricated gains — exists entirely outside their field of view.

By the time a transaction is processed:

  • The customer is already convinced
  • The action appears legitimate
  • The risk signal is delayed

And detection becomes reactive.

Where Technology Must Evolve

To address scams like this, financial institutions need to move beyond static rules.

Detection must focus on:

  • Behavioural context, not just transaction data
  • Progressive signals, not one-off alerts
  • Network-level intelligence, not isolated accounts
  • Real-time monitoring, not post-event analysis

This is where platforms like Tookitaki’s FinCense make a difference.

By combining:

  • Scenario-driven detection built from real-world scams
  • AI-powered behavioural analytics
  • Cross-entity monitoring to uncover hidden connections
  • Real-time alerting and intervention

…institutions can begin to detect early-stage risk, not just final outcomes.

From Fabricated Gains to Real Losses

For the retired teacher in Taipei, the app told a simple story.

It showed growth.
It showed profit.
It showed certainty.

But none of it was real.

Because in scams like this, the system does not fail first.

Belief does.

And by the time the transaction looks suspicious,
it is already too late.

The App That Made Millions Overnight: Inside Taiwan’s Fake Investment Scam
Blogs
21 Apr 2026
5 min
read

KYC Requirements in Australia: AUSTRAC's CDD and Ongoing Monitoring Rules

You've read the AML/CTF Act. You've reviewed the AUSTRAC guidance notes. You know what KYC is. What you're less certain about is what AUSTRAC's CDD rules actually require in practice — specifically what "ongoing monitoring" means operationally, and whether your current programme would hold up under examination scrutiny.

That gap between understanding the concept and knowing what "compliant" looks like in an AUSTRAC context is precisely where most examination findings originate.

This guide covers the specific obligations under Australian law: the identification requirements, the three CDD tiers, what ongoing monitoring actually demands of your team, and what AUSTRAC examiners consistently find wrong. For a definition of KYC and its foundational elements, see our KYC guide. This article focuses on what those principles look like under Australian law.

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AUSTRAC's KYC Legal Framework

KYC obligations for Australian reporting entities flow from three primary sources. Using the right citations matters when you are writing policies, responding to AUSTRAC inquiries, or preparing for examination.

The AML/CTF Act 2006, Part 2 establishes the core customer due diligence obligations. It requires reporting entities to collect and verify customer identity before providing a designated service, and to conduct ongoing customer due diligence throughout the relationship.

The AML/CTF Rules, made under section 229 of the Act, contain the operational requirements. Part 4 sets out the customer identification procedures — the specific information to collect, the acceptable verification methods, and the document retention obligations. Part 7 covers ongoing customer due diligence, including the circumstances that trigger a review of existing customer information.

AUSTRAC's Guidance Note: Customer Identification and Verification (2023) provides AUSTRAC's interpretation of how the rules apply in practice. It is not law, but AUSTRAC examiners treat it as the standard they expect to see reflected in institution procedures. Where a compliance programme diverges from the guidance note without documented rationale, that divergence will require explanation.

Step 1: What AUSTRAC's Customer Identification Rules Require

Under Part 4 of the AML/CTF Rules, identification requirements differ depending on whether the customer is an individual or a legal entity.

Individual Customers

For individual customers, your programme must collect:

  • Full legal name
  • Date of birth
  • Residential address

Verification for individuals can be completed by one of two methods. The first is document-based verification: a current government-issued photo ID — an Australian passport, a foreign passport, or a current Australian driver's licence. The second is electronic verification, which allows an institution to verify identity against government and commercial databases without requiring a physical document. AUSTRAC's 2023 guidance note confirms that electronic verification satisfies the requirement under Part 4, subject to the provider meeting the reliability standards set out in the guidance.

Corporate and Entity Customers

For companies, the identification requirements extend beyond the entity itself. Under Part 4, you must collect:

  • Australian Business Number (ABN) or Australian Company Number (ACN)
  • Registered address
  • Principal place of business

You must also identify and verify ultimate beneficial owners (UBOs): individuals who own or control 25% or more of the entity, directly or indirectly. This threshold is set out in the AML/CTF Rules and mirrors the FATF standard. For entities with complex ownership structures — layered trusts, offshore holding companies — the tracing obligation runs to the natural person at the end of the chain, not just to the first corporate layer.

Document Retention

Part 4 requires all identification records to be retained for seven years from the date the business relationship ends or the transaction is completed. This applies to both the information collected and the verification outcome.

The Three CDD Tiers: AUSTRAC's Risk-Based Approach

AUSTRAC's AML/CTF framework is explicitly risk-based. The AML/CTF Act and Rules do not prescribe a single set of procedures for all customers — they require procedures calibrated to the risk the customer presents. In practice, this means three tiers.

Simplified CDD

Simplified CDD applies to customers who present demonstrably low money laundering and terrorism financing risk. The AML/CTF Rules identify specific categories where simplified procedures are permitted: listed companies on a recognised exchange, government bodies, and regulated financial institutions.

For these customers, full verification is still required. What changes is the scope and intensity of ongoing monitoring — institutions may apply reduced monitoring frequency and lighter risk-rating review schedules. The key requirement is that the basis for applying simplified CDD is documented in your risk assessment. AUSTRAC examiners do not accept "it's a listed company" as a sufficient standalone rationale. They expect to see it connected to a documented assessment of the specific risk factors.

Standard CDD

Standard CDD is the default for retail customers — individuals and small businesses who do not fall into a simplified or elevated risk category. It requires:

  • Full identification and verification in line with Part 4
  • A risk assessment at onboarding, documented in the customer file
  • Ongoing monitoring proportionate to the risk rating assigned

The risk assessment does not need to be elaborate for a standard-risk customer, but it needs to exist. AUSTRAC examinations consistently find that standard CDD procedures are applied as a collection exercise — gather the documents, tick the boxes — without any documented risk assessment. That is an examination finding waiting to happen.

Enhanced Due Diligence (EDD)

EDD is required for customers who present heightened money laundering or terrorism financing risk. The AML/CTF Rules and AUSTRAC's guidance identify specific categories — see the next section — but the list is not exhaustive. Your AML/CTF programme must define your own EDD triggers based on your business model and customer base.

EDD requirements include:

  • Verification of source of funds and source of wealth — not just collecting a declaration, but taking reasonable steps to corroborate it
  • Senior management approval for onboarding or continuing a relationship with an EDD customer. This requirement is not a formality; AUSTRAC expects the approving officer to have reviewed the risk assessment, not merely signed it
  • Enhanced ongoing monitoring — higher frequency of transaction review, more frequent risk-rating reviews, and documented rationale for each review outcome
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High-Risk Customer Categories AUSTRAC Specifically Flags

AUSTRAC's guidance identifies several customer types that require EDD as a matter of policy, regardless of other risk factors.

Politically Exposed Persons (PEPs) — both domestic and foreign — are a mandatory EDD category. The AML/CTF Rules adopt the FATF definition: individuals who hold or have held prominent public functions, and their immediate family members and close associates. Note that domestic PEPs are in scope. An Australian federal minister or senior judicial officer requires the same EDD treatment as a foreign head of state.

Customers from FATF grey-listed or black-listed jurisdictions — countries subject to FATF's enhanced monitoring or countermeasures — require EDD. The applicable list changes as FATF updates its public statements. Your programme needs a documented process for updating the list and re-assessing affected customers when it changes.

Cash-intensive businesses — gaming venues, car dealers, cash-based retailers — present elevated money laundering risk and require EDD regardless of their ownership structure or trading history.

Non-face-to-face onboarded customers — where there has been no in-person identity verification — require additional verification steps to compensate for the elevated identity fraud risk. Electronic verification through a robust provider can satisfy this, but the file should document the method used and why it was considered sufficient.

Trust structures and shell companies — particularly those with nominee directors, bearer shares, or complex layered ownership — require full UBO tracing and documented assessment of why the structure exists. AUSTRAC's 2023 guidance note specifically calls out trusts as an area where UBO identification has been inadequate in practice.

Ongoing Monitoring: What AUSTRAC Actually Requires

Ongoing customer due diligence under Part 7 of the AML/CTF Rules has two distinct components, and examination findings show institutions frequently confuse them.

Transaction Monitoring

Your monitoring must be calibrated to each customer's risk profile and stated purpose of account. A remittance customer who stated they send money home monthly should be assessed against that baseline. Transactions that diverge from it — large inbound transfers, payments to unrelated third parties, rapid cycling of funds — require investigation.

The obligation here is not simply to run a transaction monitoring system. It is to ensure the system's parameters reflect what you know about the customer. AUSTRAC examiners ask: when did you last update this customer's risk profile, and are your monitoring rules still calibrated to it?

For AUSTRAC's specific transaction monitoring obligations and how to build a programme that meets them, see our AUSTRAC transaction monitoring requirements guide.

Re-KYC Triggers

Part 7 requires institutions to keep customer information current. AUSTRAC's guidance identifies specific events that should trigger a review of existing customer information:

  • Material change in customer circumstances — change of beneficial ownership, change of business activity, change of registered address
  • Risk rating review — when a periodic review results in a change to the customer's risk rating
  • Dormant account reactivation — where an account that has been inactive for an extended period is reactivated
  • Periodic review for high-risk customers — EDD customers require scheduled re-KYC regardless of whether a trigger event has occurred. AUSTRAC's guidance suggests annual review as a minimum for high-risk customers, though institutions should set intervals based on their own risk assessment

The examination question AUSTRAC asks on ongoing monitoring is pointed: does your customer's risk assessment reflect who they are today, or who they were when they first onboarded? If the answer is the latter for a significant proportion of your customer book, that is a programme-level finding.

Tranche 2: What the AML/CTF Amendment Act 2024 Means for Banks

The AML/CTF Amendment Act 2024 — often called Tranche 2 — extended AML/CTF obligations to lawyers, accountants, real estate agents, and dealers in precious metals and stones. These entities became reporting entities in 2025, with full compliance required by 2026.

For banks and financial institutions already under AUSTRAC supervision, Tranche 2 creates two practical consequences.

First, PEP screening pressure increases. Newly regulated sectors are now required to identify PEPs in their customer bases. PEPs who were previously managing their financial affairs through unregulated advisers — legal firms, accounting practices — are now being identified and reported. Banks should expect an increase in STR activity related to existing customers who are now PEPs of record in other regulated sectors.

Second, documentation standards for high-risk corporate customers rise. A bank customer who is a large corporate connected to Tranche 2 entities — a property developer using a law firm and an accountant — now operates in a broader regulatory environment. Banks should review their EDD procedures for such customers to confirm that source of wealth verification accounts for the full range of the customer's business relationships, not just the bank relationship in isolation.

Common AUSTRAC Examination Findings on KYC/CDD

AUSTRAC's published enforcement actions and examination feedback reveal four findings that appear repeatedly.

Outdated customer information. Long-standing customers — those onboarded five or more years ago — frequently have no re-KYC on file. The identification records collected at onboarding are accurate for the person who walked in then. Whether they are accurate for the customer today has not been assessed. This is a programme design failure, not a one-off oversight.

Inadequate UBO identification for corporate customers. The 25% threshold is understood. The practical problem is tracing it. Institutions often stop at the first corporate layer and accept a director's declaration that no individual holds a 25%+ interest. AUSTRAC expects institutions to take reasonable steps to corroborate that declaration — corporate registry searches, publicly available ownership information, cross-referencing against disclosed group structures.

Inconsistent EDD for PEPs. PEP procedures that look robust on paper frequently break down in application. The common failure is not identifying PEPs at all — it is applying EDD to foreign PEPs but not domestic PEPs, or applying EDD at onboarding but not at periodic review, or documenting source of wealth declarations without any corroboration step.

No documented rationale for risk tier assignment. Institutions that assign customers to standard or simplified CDD tiers without documented rationale are exposed. If an examiner picks up a file and asks "why was this customer not flagged for EDD?", the answer needs to be in the file. "We assessed the risk at onboarding" is not an answer. The documented risk factors, the conclusion, and the sign-off from the responsible officer need to be there.

Building a Programme That Holds Up Under Examination

The gap between a technically compliant KYC programme and one that holds up under AUSTRAC examination is documentation and process. The legal requirements are specific. The examination question is whether your procedures implement them consistently, and whether your files show that they did.

For compliance officers building or reviewing their CDD programme, two resources cover the adjacent obligations in detail: the AUSTRAC transaction monitoring requirements guide covers the monitoring obligations that flow from CDD risk ratings, and the transaction monitoring software buyers guide covers the technology decisions that determine whether monitoring is operationally viable at scale.

If you want to assess whether your current KYC and CDD programme meets AUSTRAC's requirements in practice book a demo with Tookitaki to see how our FinCense platform helps Australian financial institutions build risk-based CDD programmes that operate at scale without sacrificing documentation quality.

KYC Requirements in Australia: AUSTRAC's CDD and Ongoing Monitoring Rules
Blogs
21 Apr 2026
5 min
read

Smurfing and Structuring in AML: How to Detect and Report It

Picture the compliance analyst's morning: 400 alerts in the queue. By midday, 380 of them are false positives — wrong thresholds, misconfigured rules, noise. The other 20 need a closer look.

Now picture a structuring scheme running through those same accounts. No single transaction looks wrong. No individual deposit hits the reporting threshold. The customer's behaviour matches dozens of legitimate customers. The pattern only exists if you look across 14 accounts over 11 weeks — which nobody did, because the queue had 400 alerts in it.

That is why structuring is the hardest form of financial crime to catch. It is not poorly hidden. It is built to be invisible.

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What Structuring Is and How Smurfing Differs

For a full definition, see the Tookitaki glossary entry on smurfing. This article focuses on detection and reporting.

The short version: structuring means deliberately breaking up transactions to stay below regulatory reporting thresholds. One person depositing AUD 9,500 on Monday, AUD 9,800 on Wednesday, and AUD 9,300 on Friday — instead of a single AUD 28,600 deposit — is structuring. The intent is to avoid triggering a threshold reporting requirement, and that intent is the offence.

Smurfing is the same offence executed through multiple people. Rather than one person making repeated sub-threshold deposits, a network of individuals — "smurfs" — each make smaller deposits into the same account or a connected set of accounts. The underlying goal is identical: aggregate the cash while keeping each individual transaction below the reporting radar.

Both are placement-phase techniques within the three stages of money laundering. What makes them particularly difficult is that the individual transactions, viewed in isolation, are entirely legitimate.

Ten Red Flags That Signal Structuring

These red flags are not individually conclusive. They are indicators that warrant escalation to a Suspicious Matter Report or Suspicious Transaction Report when found in combination.

1. Repeated cash deposits just below the local reporting threshold

The clearest signal. A customer depositing AUD 9,400, AUD 9,700, and AUD 9,200 across three weeks is staying intentionally below Australia's AUD 10,000 cash transaction reporting threshold. The same pattern in Singapore sits below SGD 20,000; in the US, below USD 10,000.

2. Multiple transactions on the same day at different branches

A customer making three separate cash deposits at three different branch locations on the same day — each below threshold — cannot plausibly be explained by convenience. Branch diversity exists to avoid system-level aggregation.

3. Round-number deposits slightly below threshold

Real cash transactions tend to be irregular amounts. Deposits of exactly SGD 19,900, SGD 19,950, or SGD 19,800 — consistently round and consistently just under SGD 20,000 — suggest deliberate calculation rather than organic cash flow.

4. Shared identifiers across multiple accounts making similar deposits

When several accounts share a phone number, residential address, or email address, and each account is receiving sub-threshold cash deposits at similar intervals, the accounts are likely part of a structured network rather than unrelated individuals.

5. Accounts with no other activity except periodic sub-threshold cash deposits

A bank account that receives a cash deposit of AUD 9,800 every two to three weeks — and does nothing else — has no plausible retail banking purpose. Dormancy broken only by structured deposits is a strong indicator.

6. Rapid cycling: deposit, transfer, withdrawal in quick succession

Cash arrives, moves to a second account immediately, and is withdrawn within 24 to 48 hours. The rapidity defeats the logic of ordinary cash management and suggests the account is a pass-through in a structuring chain.

7. Multiple third parties depositing into the same account

Three different individuals — none of whom is the account holder — making cash deposits into the same account within a short window is the operational signature of smurfing. The account holder is coordinating a network of smurfs.

8. New accounts with immediate high-frequency sub-threshold activity

An account opened less than 30 days ago that immediately begins receiving several sub-threshold cash deposits per week has not developed an organic transaction history. The account was opened for the structuring activity.

9. Mule account patterns

The account receives multiple small deposits from various sources, accumulates the balance, then transfers the full amount to a single destination account. The collecting-and-forwarding pattern is a textbook mule structure.

10. Timing clusters at branch opening or closing

Transactions concentrated in the first 15 minutes after branch opening or the last 15 minutes before closing can indicate coordination — perpetrators managing detection risk by limiting teller exposure or taking advantage of shift-change gaps in oversight.

APAC Reporting Obligations: Thresholds and Timeframes

Compliance officers across the region operate under different regulatory frameworks. These are the current obligations as of 2026.

Australia — AUSTRAC

Under the Anti-Money Laundering and Counter-Terrorism Financing Act 2006:

  • Threshold Transaction Report (TTR): Required for all cash transactions of AUD 10,000 or more, or the foreign currency equivalent. Must be submitted to AUSTRAC within 10 business days.
  • Suspicious Matter Report (SMR): Where a reporting entity forms a suspicion that a transaction or customer may be connected to money laundering, financing of terrorism, or proceeds of crime, the SMR must be submitted within 3 business days of forming that suspicion (or 24 hours if terrorism financing is suspected).

Structuring is an offence under section 142 of the AML/CTF Act regardless of whether the underlying funds are from legitimate sources. Suspicion of structuring — not confirmation — triggers the SMR obligation.

Singapore — MAS

Under the Corruption, Drug Trafficking and Other Serious Crimes (Confiscation of Benefits) Act and MAS Notice SFA04-N02/CMS-N02 and related notices:

  • Cash Transaction Report (CTR): Required for cash transactions of SGD 20,000 or more, or equivalent in foreign currency.
  • Suspicious Transaction Report (STR): Must be filed with the Suspicious Transaction Reporting Office (STRO) within 1 business day of the institution's knowledge or suspicion.

Singapore's 1 business day STR deadline is among the strictest in the region.

Malaysia — BNM

Under the Anti-Money Laundering, Anti-Terrorism Financing and Proceeds of Unlawful Activities Act 2001 (AMLATFPUAA), regulated by Bank Negara Malaysia:

  • Cash Threshold Report (CTR): Required for cash transactions of MYR 25,000 or more, or equivalent in foreign currency.
  • Suspicious Transaction Report (STR): Must be submitted to the Financial Intelligence and Enforcement Department (FIED) within 3 working days of the institution forming a suspicion.

Philippines — BSP / AMLC

Under the Anti-Money Laundering Act of 2001 (Republic Act 9160) as amended, and rules issued by the Bangko Sentral ng Pilipinas (BSP) and the Anti-Money Laundering Council (AMLC):

  • Covered Transaction Report (CTR): Required for single-day cash transactions totalling PHP 500,000 or more.
  • Suspicious Transaction Report (STR): Must be filed with the AMLC within 5 business days of the transaction being deemed suspicious.

In all four jurisdictions, a failure to file — even where the transaction later proves legitimate — carries significant regulatory and criminal liability for the reporting institution.

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Why Rule-Based Transaction Monitoring Misses Structuring

Traditional transaction monitoring systems work by evaluating individual transactions against a set of rules: flag any cash deposit over a threshold; flag any transaction to a high-risk jurisdiction; flag any customer who exceeds a monthly cash limit.

Structuring is engineered to defeat exactly this type of detection. Each individual transaction passes every rule. No single deposit exceeds the threshold. No single account exhibits abnormal volume. The problem only exists in the aggregate — across multiple transactions, multiple accounts, and an extended time window.

A rule that flags AUD 10,000+ deposits will not flag three AUD 9,500 deposits. A rule that flags high transaction frequency on a single account will not flag ten accounts each making one deposit per week.

For a broader explanation of how transaction monitoring systems work and what they are designed to catch, read our What is Transaction Monitoring blog.

The result is that structuring and smurfing schemes can run for months without generating a single alert, even in banks with fully implemented transaction monitoring programmes. The rules are working exactly as configured. That is the problem.

How Machine Learning-Based Systems Detect Structuring Patterns

The detection challenge is a data aggregation problem, and machine learning systems are better suited to it than rule-based engines for three specific reasons.

Velocity analysis across accounts and time

ML systems can calculate velocity — the rate of sub-threshold deposits — across a population of accounts simultaneously, and flag when a cluster of accounts shows a correlated spike. A rule fires when one account crosses a threshold. A velocity model fires when 12 accounts in the same network collectively accumulate AUD 95,000 across six weeks in increments designed to avoid individual-account triggers.

Network graph analysis

By mapping relationships between accounts — shared addresses, shared phone numbers, overlapping transaction counterparties — graph-based models identify structuring networks that appear unconnected at the individual account level. The smurfing structure that looks like 10 ordinary retail customers becomes a visible ring when the relationship layer is added.

Temporal pattern detection

Structuring schemes operate on a schedule. Deposits cluster on specific days of the week, at specific times, in specific amounts. ML models trained on transaction sequences can identify these temporal signatures and surface accounts that match them, even when the amounts are individually unremarkable.

The practical consequence is a material reduction in both false negatives (missed schemes) and false positives (unnecessary alerts). Rules generate noise. Pattern models generate signal.

If your institution is evaluating whether its current transaction monitoring system can detect structuring at the pattern level rather than the transaction level, the Transaction Monitoring Software Buyer's Guide covers the evaluation framework — including the specific questions to ask vendors about multi-account aggregation and network analysis capabilities.

The compliance team reviewing 400 alerts each morning cannot manually reconstruct an 11-week deposit pattern across 14 accounts. That is not an attention problem. It is a systems problem. Structuring detection requires systems built for pattern-level analysis, regulatory obligations that are jurisdiction-specific and time-bound, and an alert triage process that distinguishes genuine red flags from rule-based noise.

The technology to close that gap exists. The question is whether the system currently in place is designed to find it.

Smurfing and Structuring in AML: How to Detect and Report It